Meeting Minutes 2/10/2015

S’cary Leg Runners Meeting Minutes

January 13, 2015 – Schoharie Elementary School 7pm

Dave, Vicki, Chad, Pam, Carl, Amy

  • Minutes from 11/11/14 meeting approved  with following additions

o   Shirts for Schoharie 5K  for first- 300 runners;  no senior discount added to registration form; preferred tent size is 12/x12

  • Financials  – approved

o   Received letter for taxes, can’t file short form for 2013

  • Adopt a Highway – Pam met with DOT guy and went through paperwork

o   Requested Rt 30 on Timothy Murphy  course (Shaul State Park to Bohringers

o   Confirmation sent to Vicki’s

o   Sign available by September for race

o   Clean 2x per year; DOT need 2 week notice

o   Big crew first time out

o   Clean up 10’ from side road

o   Assignment will come in mail with mile markers

  • 2015 Schoharie 5K  (4/18/15)

o   Race Registration forms distributed, feel free to make copies and hand out

o   Different ideas for shirts –

  • Bare feet walking down back of shirt in reflective paint
  • Short sleeve
  • S’cary Leg Runners on sleeve
  • Front will have Schoharie 5K and pool logo
  • Back will have storm series logo in regular paint
  • Color block tech shirt (white, blue & black) $7.50 each
  • Shirt order history
  • Library 296, Salt 265, Firehouse 281

o   4 people registered (1 paper, 3 on active)’

o   Need each person assigned to specific tasks

  • Food, registration, music etc

o   Need about 100 cones

  • Town or Village
  • Received ok from Dan W at Town – they have  about 40 cones we can use – suggested we check with county for the balance.

o    We are going to time race!

  • Chad friend from ICCI had donated 2 lap tops and flat screen monitor (monitor will be the clock at finish line)
  • They will load software for timing
  • Need to meet to test program and process – Feb 1st 1pm at school

o   All paperwork submitted to school for race day

o   1k – Teachers are going to do it again this year, similar to last year –around noon

o   Girl Scout will man water table by library

o   Awards at 11am

o   Registration form on S’cary Legs web site and Schoharie 5k website

o   Active up and running

o   Sponsors – NBT, NY Central Mutual

  • Standard letter?
  • Sponsors will be listed on banner or portable signs (politician size)
  • “this mile sponsored by XXX”

o   Pam will check on prices

  • Landis 5K (8/15/15?)

o   We will time race – $500

  • Time Clock

o   4 port reader ~$1,000

o   $600 + $1,000 software

o   Fennimore Assets and Donna Lavigne will donate when we have specifics and balance needed to purchase

  • Team Website

o   Membership application is loaded

  • Timothy Murphy Run

o   Fulton Rod & Gun club decided to keep race sponsorship for another year

o   Meeting 2nd Monday or each month

o   DOT advised we will need permit if we take over

  • Ragnar Cape Cod   5/8 & 5/9/15

o   Not enough for two team- will be one team of 12

  • 11 runners confirmed (Pam, Chad, Vicki, Donna, Rick, Amy, Kristin, Sue, Chris, Wil, Melissa)

o   Van’s reserved (Thur noon  – Sunday noon)

  • ($382.26 x2)/12= $63.71pp