Meeting Minutes 5/13/2014

S’cary Leg Runners Meeting Minutes

May 13, 2014 – Schoharie Elementary School – Faculty Room

Begin 7:10pm

Attendees:  Donna, Pam, Carl, Chris, Dave, Amy, Chad Vicki

 

  • Election Results

o   President – Pam (8-0)

o   Vice President – Carl (8-0)

o   Treasurer – Vicki (7-1)

o   Secretary – Amy (8-0)

  • Financials reviewed

o   NBT Bank grant application submitted for $1,500  for time clock

o   West Fulton Rod n Gun Club  possible $250-$300

o   2013 Tax for team will be completed and submitted this week

o   501© application statue – they are currently reviewing applications received in August 2013.  We submitted in November.

  • Schoharie 5K

o   2015 date suggestions by Teacher  April 18, 2015

o   Need 2015 Beneficiary suggestions – BRING TO NEXT MEETING FOR VOTE (do we need to ask Teacher for thoughts/opinion or can we decide?)

o   Need to start process earlier  – should be complete by January 2015

o   Suggested that team keeps partial proceeds from race

  • Further research needs to be done – not sure if we keep some money, school may charge us to use facility/grounds

o   Shirts for race

  • add S’cary Leg Runners name/logo to shirts next year
  • artwork needs to be done earlier

o   New Doman ( Schoharie5k.org)

o   Current domain sta5k.org already renewed for 2015 – Dave will advise Tim not to renew next time.

o   We want to advertise in HMRRC’s  Pace Setter for Feb or March issue

  • Time Clock

o   Further research and discussion needs to be done.

  • 2-3 different parts to the systems
  • Software for timing and results (people data)
  • Hardware – mats, clocks antennas
  • Tag chip readers
  • ARE uses cronotrack

o   Bibs  – different types

o   Not going to make purchase in time for Middleburgh Sloughter 5K

o   Will need banners with names of everyone who donated for the purchase of the clock.

  • Future Runs

o   Middleburgh Sloughter 5K – 6/14 whose running –

  • Yes – Pam, Carl, Rick, Donna, Rick running
  • Maybe  – Dave & Chris
  • No – Amy Vicki

o   Landis Arboretum 8th Annual Perennial forest Run 5K – 8/16 9am

o   Reach the Beach  Sept 12th and 13th

  • Chad & Chris paid
  • Hotel booked for start line and finish line
  • Leave Thursday 9/11 and home Sunday 5/14/14
  • About 5 hr drive each way (w good traffic)
  • 2 Vans reserved – Budget
  • Pick up at Sears in Colonie Center – can leave cars there for weekend
  • 2 OPEN slots
  • Chris has 2 possibilities
  • Pam & Carl are interested
  • First one to pay $120 fee gets the slot!
  • Kristin will sent an email out soon with details on hotels and meeting will be scheduled June/July
  • Pam suggested  team purchase green S’cary Leg jackets for everyone for the race that doesn’t have one (cost $44.75 each)
  • Suggested get sponsorship money for race to cover cost of jackets

o   Labor Day weekend – ½ Marathon – (beautiful flat course)

  • Watertown to Sacket’s Harbor
  • Race ends at Battlefield of 1812
  • Breathtaking finish line
  • Pam and Chad are running it
  • if anyone else is interested – can stay at their camp