Meeting Minutes from 12/09/2015

S’cary Leg Runners Meeting Minutes

December 9, 2015 –Schoharie Elementary School Teachers Lounge

Begin: 7:40pm Attendees: Dave, Amy, Chad, Carl, Vicki, Sherry

  • Minutes approved from 11/10/15 meeting
  • Financials

o   Owe $58.99 to the Newell’s for Halloween candy

o   Rick paid membership dues

o   Received letter from IRS – decision pending to end of year

o   Timing fee for Timothy Murphy is outstanding.  Carl will follow up; when money comes in it will got to Dave for toward time clock expenses.

  • Schoharie 5k – April 16, 2016 10am

o   Dave advise Dave Hallenbeck to not renew old Schoharie 5K website – will incorporate into Scary Leg website

o   T-shirts – A4 shirts white with black insert under arm – Dave will follow up to see if any specials on shirts after 1st of year

o   Pint Glasses  for 1st, 2nd and 3rd place runner and walkers

o   Add to Day of Race list – announcements

  • if people need to leave early  grab award before they leave.  No holds or deliveries
  • how and where tags should be worn
  • Create job assignments for each race
  • Day of registration, shirts, shoot set up, cones, arrow/signs throughout race route

o   Registration fees

  • Fees – discount for seniors $10/$20

o   Banner – hold off til next year

o   Race reminder mailing – use addresses from other races –Spark, Timothy Murphy, last year’s Schoharie 5K

o   Work with Schoharie Promotional Association for future race events

o   Sponsorship levels – $50, 100,250, $500

o   Sponsorship letters  – can be sent to Middleburgh, Schoharie and Central Bridge business – Vicki will draft – needs a copy of Joshua Project flyer

  • Upcoming races

o   Albany’s Last Run – 12/19 5pm – meet at park n ride at 3:30

  • Next meeting on Saturday so Melissa & Wil can attend –scheduled for Sat 1/24 3pm.

End 8:55pm

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