Meeting Minutes from 9/8/2015

S’cary Leg Runners Meeting Minutes

September 8, 2015 – Best House, Middleburgh

Attendees: Pam, Dave, Chad, Rachael, Carl, Bobbi, Amy

Start 6:45pm

  • Spark on the Run – touch base and review

o   43 registered so far

o   400 registration forms went out in Middleburgh Elementary today

o   Hoping for 100-150 runners

o   Bobbi to have contact email Dave and Amy the excel registration file on Friday 9/18 by 3pm

o   Walmart volunteers will put the bags together prior to race – to include coupons, t-shirts etc.  (no bibs)

o   Day of race registration/packet pick up

  • Two registration tables – day of or pre-reg.
  • 1 table for bib pick up

o   Start and finish line will be at the high school gym entrance

o   Bounce house at the Best House

o   Food by non-profits (Booster club, church, library)

o   Raffles for basket donations and Walmart donations

o   Approve 31 volunteers will be available day of race

o   Manual tracking of race will be done along with system tracking

o   Dave has awards set up in system

  • Timothy Murphy 10k – touch base and review

o   SLR’s team mbrs are getting free shirts – need sizes by 9/17

o   Rachael to send Amy list of Rod & Gun Club members with shirt sizes to be included in final counts

  • Amy to send email with final shirt counts on Monday 9/21 to be ordered

o   Amy to print list  and labels for Rachel to create bags

  • Alpha by last name, first name and shirt size

o   SLR team members will be manning registration tables and timing table – WHO IS AVAILABLE? Confirmed – Amy, Vicki, Pam, Carl, Dave, Chad.

o   Food for race – apples and choc chip cookies – tradition!

  • Review minutes from 8/11/15 meeting – approved
  • Financials – approved
  • Membership dues:  if your dues are outstanding – please send your $20 check to PO Box 826 Schoharie NY 12157 pay or let Amy know that you no longer want to be a member.
  • Schoharie 5k – April 16, 2016

o   Beneficiary vote  tabled to next meeting– leaning toward Joshua’s Projects – further discussions will be held at next meeting with Teacher Association representative Tom Clayton

  • Amy to reach out to Pat Costello to gather further info on project
  • Suggestions from previous meeting  – Ambulance and Palatine House  will be kept on the list for future alternatives
  • My School Color Run – tabled to next meeting
  • Pam had boxes of Goo from Tri-a-thlon
  • Hess donated 1500 cups to use for future races
  • Camp Good Day’s race was changed to a Quad-a-thon

o   teams of 4 people – pedal cart, kayak, paddleboard and mini golf

o   Raised $2,700

  • Gallupville 5k

o   25 registered runners

  • Schoharie County Chamber is looking to pull together a ½ Marathon in September 2016

o   Looking for a race director and guidance

o   Team bounced around some ideas – suggested Blenheim Bridge to Middleburgh High School

  • Fairly flat course, beautiful scenery through valley and mostly wide shoulders for running
  • Only one area that road would need to be shut down to one lane – by rocks at beginning of race.
  • Chamber was hoping to end race at Fairgrounds
  • Further discussions needed
  • Meeting ended 8:04pm